Guide to Trip-Organizer
Everything you can do, explained step by step.
Table of Contents
- Getting Started — Registration and first login
- The navigation menu
- Dashboard — your home page
- My Trips — create and manage
- Trip page — all sections
- Timeline — chronological view
- Budgets & quotes
- Blog and sharing
- Tools — Import, Export, Backup
- Profile, credits and devices
- Android mobile app
- Free, Pro and Cloud plans
- FAQ
1. Getting Started
- Go to the registration page
From the homepage click "Register" top right (or "Start Free" in the main banner).
- Fill in the form
Enter your username, email and a password of at least 8 characters. Then click "Create account".
- Log in
Enter email and password on the login page. Check "Remember me" on personal devices.
- You're in! Create your first trip
The Dashboard will welcome you. Click the "+ New Trip" button and start planning.
2. The Navigation Menu
At the top you find the navigation bar, always present on every page. Here is what each item contains:
Trips
Dropdown menu with quick access to Dashboard, My Trips, Timeline and Quotes.
Tools
Import data, Backup & Restore, Sync conflicts, Buy storage, AI usage, Notifications, Devices.
Blog
Read community posts or write your own travel story to share publicly.
Info
Official website, feature list, about us, Android app download, Privacy Policy.
Credits (number)
The number next to the coin shows your credit balance. Click it to buy more or see history.
Username
Click to access your profile, change email or password and see your active plan.
Logout
End the session and return to the login screen. Your data remains saved.
Guide (this page)
Accessible from the Tools menu. Explains every function of the app.
3. Dashboard — your home page
The Dashboard is the first screen after login. It gives you an immediate overview of everything.
Total Trips
Total number of trips created in the selected period.
Total days
Sum of all travel days in the period.
Total expenses
Total amount spent on all trips (flights, hotels, activities, food…).
Daily average
Average spend per travel day, useful for planning future budgets.
Period filter
Buttons 1M · 3M · 6M · 12M · All to filter statistics by time period.
Next events
Widget with upcoming appointments from your trip: flights, check-ins, excursions.
Document deadlines
Automatically warns if you have documents expiring within 90 days.
+ New Trip
Opens the form to create a trip: name, dates, destination and category.
4. My Trips
Here you find the list of all your trips. Each card shows: icon, name, dates, destination and status.
New Trip
Create a trip by entering: name, dates, destination, currency, participants and category (🏖️ Holiday, 💼 Business, 🏔️ Adventure, 🚗 Road Trip…).
Search bar
Filter trips by name or destination.
Status filters
Show only: All, Planned, In progress, Completed.
Open trip
Click the card to open the detailed page with all sections.
Edit
Change name, dates, destination, icon or currency.
Share
Generate a public link to show your trip to friends. Anyone with the link can see it (read-only).
Delete
Removes the trip and all its data. Confirmation is required before proceeding.
Custom icon
Click the icon to upload your own image (PNG/JPG, max 2 MB).
5. Trip page — all sections
Each trip is made up of 11 sections. Click on each to add, edit or delete entries.
Flights
Flight number, airline, departure/arrival times, ticket cost, stopover.
Accommodation
Property name, check-in/check-out, address, cost per night, contacts.
Transport
Train, bus, ferry, taxi: times, stations, price.
Car Rentals
Car/motorbike rental: agency, dates, daily cost, booking number.
Insurance
Travel policies: type, policy number, expiry, insurance company.
Excursions
Activities, tours, visits: name, date, time, price, operator.
Food & Restaurants
Restaurant bookings: name, date, cost, cuisine type.
Documents
Passport, driving licence, ID card: expiry + automatic OCR scanning.
Diary
Daily notes with text, photos, geolocation and audio recordings.
Todo / Checklist
List of things to do. Tick each completed item.
Itinerary
Plan day by day: stops, times, places. Viewable on map.
Common buttons in every section
Add entry
Opens the form to enter a new item in the section.
Edit
Opens the selected entry in edit mode to update the data.
Delete
Removes the entry. Confirmation is always requested.
Attach file
Upload a document, receipt or photo linked to that entry.
OCR Scan (Documents)
Documents section only: scan and auto-recognise passport or driving licence. Uses 1 credit.
View on map
Opens Google Maps positioned on the address of the selected entry.
6. Timeline — chronological view
The Timeline collects in date order all the events of a trip: flights, check-ins, excursions, stops. Perfect to have the complete programme at a glance.
Navigation arrows
Switch between trips without going back to the main list.
Filter by type
Show only flights, only accommodation, only excursions etc.
Itinerary map
Opens the map view with all trip points connected in sequence.
Export / Print
Generate a PDF or CSV of the timeline (requires Pro plan).
7. Budgets & Quotes
The Quotes section helps you plan spending before the trip and compare it with what you actually spent.
New Quote
Create a quote by category: flights, accommodation, food, activities, transport, extras.
Compare Quotes
Place two quotes side by side to see differences between planned and actual.
Expense chart
Bar or pie chart showing budget distribution by category.
Save quote
Keeps the quote linked to the trip for consultation at any time.
8. Blog and Sharing
Public blog
Feed of all travel stories published by the community. Filter by destination or search by keyword.
Write a post
Click "New Post" to tell your experience: title, text, photos, destination.
Likes and comments
Like inspiring posts and interact with the community.
Share Trip
Click "Share" to generate a unique link. The recipient sees your itinerary read-only, without registering.
Trip rating
Anyone viewing a shared trip can leave a 1 to 5 star rating.
Deactivate link
Revoke the sharing link at any time from the trip settings.
9. Tools — Import, Export, Backup
Import from JSON
Upload a JSON file exported from the Android app to add trips to your web account. Duplicates are ignored automatically.
Full backup
Download a JSON file with all your trips, diaries, documents and quotes.
Restore backup
Reload a JSON backup. Mode: Merge (adds without deleting) or Replace (overwrites everything).
Sync conflicts
When you edit the same data from both web and app offline, choose which version to keep.
Buy storage
Expand your cloud quota with additional packages if you have many attachments.
AI usage
See how many credits you have used in OCR, translations and itinerary suggestions.
10. Profile, credits and devices
Profile
Edit profile
Change username or email. To change the password enter the old one and then the new one twice.
Active plan
Shows whether you are on Free, Pro Lifetime or Cloud plan (with subscription expiry date).
Storage usage
Progress bar showing how much space you have used for your cloud attachments.
Credits
Credits are used for AI services. A credit does not expire. Here is how much each service uses:
| Service | Credits used | What it does |
|---|---|---|
| 🔍 Document OCR scan | 1 credit | Recognises and fills in data from passport, driving licence or ID card automatically. |
| ✈️ Automatic flight data | 1 credit | Enter the flight number and it fills in times, airports and airline automatically. |
| 🌍 Text translation | 0–1 credit | Translates notes, descriptions or diaries into another language. |
| 🤖 AI suggestions | 1–3 credits | Generates itinerary, activity or restaurant suggestions for your destination. |
Buy credits
Choose a package (e.g. 10, 50, 200 credits) and pay securely via Stripe or Google Play.
Coupon
Have a promo code? Enter it in the credits section to receive free bonus credits.
Transaction history
Complete list of all credit purchases and usage with date and amount.
Connected devices
Device list
Every Android device with the app installed appears here, with the date of the last sync.
Disconnect device
Remove a device you no longer use. Data remains on the server.
Notifications
Enable or disable reminder emails: expiring documents, upcoming flights, app updates.
11. Android mobile app
Trip-Organizer is also available as a free Android app. All website features are in the app, plus:
Works offline
Add expenses, notes and checklists even without connection. Data syncs as soon as you come back online.
Camera and OCR
Take photos of documents directly from the app: text recognition fills in the fields automatically.
Home Screen Widgets
Add widgets to the phone home screen: countdown, remaining budget, daily timeline.
Geolocation
Diary entries automatically save the GPS position.
Push notifications
Receive a reminder before each flight, check-in or scheduled activity.
Biometric lock
Protect the app with fingerprint or face recognition.
12. Free, Pro and Cloud Plans
| Feature | Free | Trip Pro | Trip Cloud |
|---|---|---|---|
| Unlimited trips | ✅ | ✅ | ✅ |
| All sections (flights, hotel, diary…) | ✅ | ✅ | ✅ |
| Timeline, maps, blog | ✅ | ✅ | ✅ |
| Import / Export JSON | ✅ | ✅ | ✅ |
| Android app | ✅ | ✅ | ✅ |
| Advanced home screen widgets | ❌ | ✅ | ✅ |
| Export PDF, Excel, iCal | ❌ | ✅ | ✅ |
| Pro UI (advanced themes and layouts) | ❌ | ✅ | ✅ |
| Cloud attachment sync (photos, docs) | ❌ | ❌ | ✅ |
| Expandable cloud storage | ❌ | ❌ | ✅ (5–10 GB) |
| Price | Free | €11.99 one-time | €3.49/month or €23.99/year |
13. Frequently Asked Questions (FAQ)
I forgot my password. How do I recover it?
Is my data safe?
Can I use the app and the website at the same time?
Do credits expire?
Can I change the currency of a trip?
How does the sharing link work?
What happens if I delete a trip?
Where do I find the backup file to export it?
Is the Android app available on iPhone/iOS?
How can I delete my account?
Still have questions? Contact us via the About page or check out the full feature list.
Trip-Organizer — version 1.0.0